Privacy Policy

1. Introduction

This Privacy Policy explains how ResearchIntra (“we”, “us”, “our”) processes personal data when you visit our website researchintra.com.
We currently do not provide user accounts or user-generated content features. Personal data processing is limited to what is necessary to operate the website, improve the platform, and maintain security.

We are committed to protecting your privacy in accordance with:

• EU General Data Protection Regulation (GDPR)
• Finnish Data Protection Act (Tietosuojalaki 1050/2018)

2. What Personal Data We Process

Since the website is publicly accessible without login, the personal data we process is limited to:

Automatically collected data (via cookies or analytics tools)

• IP address (in anonymised or shortened form where applicable)
• Browser type and version
• Device type and operating system
• Date and time of access
• Pages viewed and referring links
• General location based on IP (not precise geolocation)

Voluntarily provided data

• Data you send to us via email (e.g., questions, collaboration requests)

Note: We currently do not collect registration details, names, passwords, or user profiles.

3. Cookies & Tracking Technologies

We use cookies and analytics tools to improve the website.
See our Cookie Policy for full details and how to manage preferences.

4. Data Retention

Automatically collected data is retained for as long as necessary to fulfill the purposes listed above:

• Analytics data: up to 14 months (or shorter depending on your analytics provider settings)
• Server logs: up to 12 months, unless required longer for security or legal reasons
• Emails: retained as long as needed to respond or maintain correspondence records

We do not retain personal data longer than necessary.

5. Sharing of Personal Data

We do not sell or trade personal data.
We may share data only with:

All service providers operate under GDPR-compliant agreements.

6. International Data Transfers

If personal data is transferred outside the EU/EEA, we ensure appropriate safeguards (such as Standard Contractual Clauses) as required by GDPR.

7. Your Rights

You have the following GDPR rights:

• Access to your data
• Correction of inaccuracies
• Erasure (“right to be forgotten”)
• Restriction of processing
• Objection to processing based on legitimate interests
• Withdrawal of consent (for cookies/analytics)

8. Security

We implement technical and organizational measures to keep data secure, including encrypted connections (HTTPS) and controlled server access.

9. Changes to This Policy

We may update this Privacy Policy as we expand services (e.g., user accounts or posting features).
Updates will be published on this page with a new effective date.

Email Subscription & External Links Policy

(For ResearchIntra)

1. Email Subscription Service

ResearchIntra offers visitors the option to subscribe to email notifications about newly published academic opportunities, including positions, scholarships, funding calls, and related academic announcements.

When you subscribe, we collect the following information:

• Email address
• Date and time of subscription
• Confirmation status of the subscription

Your email address is used solely to send notifications about newly published content on ResearchIntra, including updates from pages such as:

https://researchintra.com/positions/

We do not sell, rent, or share subscriber email addresses with third parties for marketing purposes.

2. Legal Basis for Processing (GDPR)

The legal basis for processing your email address is consent, in accordance with:

• Article 6(1)(a) of the General Data Protection Regulation (GDPR)

By subscribing through the email subscription form, you confirm that:

• you voluntarily provide your email address, and
• you agree to receive notifications from ResearchIntra.

3. Double Opt-In Confirmation

To prevent misuse and unauthorized subscriptions, ResearchIntra uses a double opt-in system.

This means:

1. You submit your email address through the subscription form.
2. You receive a confirmation email.
3. Your subscription becomes active only after you confirm your email address.

This process ensures that the owner of the email address has given explicit consent.

4. Unsubscribing from Emails

You may unsubscribe from ResearchIntra email notifications at any time.

Every email sent by ResearchIntra contains an unsubscribe link.
Clicking this link will immediately remove your email address from the subscription list.

You may also request deletion of your email address by contacting us through the contact page.

5. Data Storage and Retention

Subscriber email addresses are stored securely within the website database.

Email addresses are retained only for as long as the subscription remains active.
If you unsubscribe, your email address will be permanently removed from the subscriber list.

6. Email Content

Email notifications sent by ResearchIntra are limited to:

• newly published academic positions
• research opportunities
• scholarships
• academic funding calls
• academic announcements related to research and higher education

ResearchIntra does not send promotional advertising emails unrelated to academic opportunities without explicit consent.

External Links to Universities and Courses

7. Linking to University Courses and Educational Programs

ResearchIntra may provide links to academic programs, courses, scholarships, and educational opportunities offered by universities and educational institutions worldwide.

These links are provided for informational purposes only to help students and researchers discover educational opportunities.

ResearchIntra does not claim ownership of the linked course content and does not reproduce full course materials from external institutions.

When linking to external university pages:

• the original source website is clearly referenced
• users are directed to the official university website
• all course descriptions remain the property of the respective institution

ResearchIntra does not modify or republish protected academic materials.

8. No Affiliation Disclaimer

Unless explicitly stated, ResearchIntra is not affiliated with, endorsed by, or officially connected to any university or educational institution listed on the website.

All trademarks, logos, and course materials belong to their respective institutions.

9. Accuracy of External Information

While ResearchIntra aims to keep information accurate and up to date, universities may change course details, admission requirements, or deadlines without notice.

Users should always verify the information on the official university website before applying.

10. External Website Responsibility

When users follow links to external websites (such as university course pages), they leave the ResearchIntra website.

ResearchIntra is not responsible for:

• the content of external websites
• the privacy practices of external websites
• any changes made by the linked institutions

Users are encouraged to review the privacy policies and terms of the external websites they visit.

11. Contact Information

If you have questions regarding email subscriptions or external links published on ResearchIntra, you may contact us through the website contact page:

https://researchintra.com/contact-us/