Privacy Policy

1. Introduction

This Privacy Policy explains how ResearchIntra (“we”, “us”, “our”) processes personal data when you visit our website researchintra.com.
We currently do not provide user accounts or user-generated content features. Personal data processing is limited to what is necessary to operate the website, improve the platform, and maintain security.

We are committed to protecting your privacy in accordance with:

• EU General Data Protection Regulation (GDPR)
• Finnish Data Protection Act (Tietosuojalaki 1050/2018)

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2. What Personal Data We Process

Since the website is publicly accessible without login, the personal data we process is limited to:

Automatically collected data (via cookies or analytics tools)

• IP address (in anonymised or shortened form where applicable)
• Browser type and version
• Device type and operating system
• Date and time of access
• Pages viewed and referring links
• General location based on IP (not precise geolocation)

Voluntarily provided data

• Data you send to us via email (e.g., questions, collaboration requests)

Note: We currently do not collect registration details, names, passwords, or user profiles.

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3. Cookies & Tracking Technologies

We use cookies and analytics tools to improve the website.
See our Cookie Policy for full details and how to manage preferences.

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4. Data Retention

Automatically collected data is retained for as long as necessary to fulfill the purposes listed above:

• Analytics data: up to 14 months (or shorter depending on your analytics provider settings)
• Server logs: up to 12 months, unless required longer for security or legal reasons
• Emails: retained as long as needed to respond or maintain correspondence records

We do not retain personal data longer than necessary.

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5. Sharing of Personal Data

We do not sell or trade personal data.
We may share data only with:

Recipient	Reason
Web hosting providers	Website performance & security
Analytics providers	Usage statistics (only with your consent)
Legal authorities	Only if required by Finnish or EU law

All service providers operate under GDPR-compliant agreements.

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6. International Data Transfers

If personal data is transferred outside the EU/EEA, we ensure appropriate safeguards (such as Standard Contractual Clauses) as required by GDPR.

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7. Your Rights

You have the following GDPR rights:

• Access to your data
• Correction of inaccuracies
• Erasure (“right to be forgotten”)
• Restriction of processing
• Objection to processing based on legitimate interests
• Withdrawal of consent (for cookies/analytics)

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8. Security

We implement technical and organizational measures to keep data secure, including encrypted connections (HTTPS) and controlled server access.

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9. Changes to This Policy

We may update this Privacy Policy as we expand services (e.g., user accounts or posting features).
Updates will be published on this page with a new effective date.

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